Certain mistakes are capable of making a conference fail miserably.
The first mistake that can make a conference fail miserably is lack of proper logistical planning. This can lead to a situation where, for instance, the venue that was meant to host the conference turns out to be too small for the event. Worse still, this can also lead to a situation where the venue that was meant to host the conference turns to be totally unavailable: meaning that the conference doesn’t take place at all.
The second mistake that can make a conference fail miserably is lack of proper marketing. It is simple: if you are to get people to attend a conference, you surely need to make them know about the conference, when it will be held, where it will be held, what it will focus on… and so on. If you don’t do this, you can expect the conference to be poorly attended, and that would then lead to it being referred to as a failed conference.
The third mistake that can make a conference fail miserably is poor timing. If you have the conference taking place during the point in time when people are occupied with other things, you can’t expect them to leave more important engagements to attend it. So it will end up failing.
Several factors determine how effectively a conference center is managed.
The first factor that determines how effectively a conference center is managed is the caliber of employees hired to run it. This is why you need to exercise a lot of caution when carrying out recruitment for this sort of facility, and ensure that you carrying out proper vetting for every application you receive from people seeking to work in the conference center. You can’t really afford to get things wrong, because running a conference center is basically a hospitality thing, wherein the role of human resource can’t be underestimated.
The second factor that determines how effectively a conference center is managed is the model used to motivate the employees who run the facility. If you manage to recruit the right people, but then you proceed to manage them in the wrong manner that leads to them losing motivation, the effect will show in the quality of service they offer thereafter.
The third factor that determines how effectively a conference center is managed is the nature of systems and processes put in place to run the facility. You may have very good employees, who are also very well motivated, but if your systems and processes are not very good, there is a very high probability that you won’t be very successful.
In order to run a conference center successfully, you need to hire certain employees. Then, having hired the employees, you need to figure out strategies to get the best output from those conference center management employees. Accordingly, we now venture to explore the issue of how to get the best from employees you hire to run such a facility.
Firstly, if you want to get the best from the employees you hire to run a conference center, you need to ensure that you hire the best possible people. This should be folks with natural aptitude for this work, who are qualified, but also not overqualified.
Secondly, having ascertained that you have hired the right people, you need to train them well, if you are to get the best output from them.
Thirdly, having trained the conference center employees, you need to motivate them well on an ongoing basis, in order to ensure that you keep on getting the best services from them. You also need to ensure that any grievances they have are sorted out fairly and promptly. To this end, you can even use the power of www.gmail.com technology, by setting up and giving them a Gmail.com address they can be sending complaints or grievances to, in case they happen to have any vocational issues.
As a person organizing a conference, one issue you have to deal with is that of catering. This is because the people who will be attending the conference are expected to eat. Thus, while the issue of catering is not a core business for you, it is still something you have to care about.
One approach to dealing with matters to do with catering in a conference is that of partnering with an outside catering company.
Another approach to dealing with matters to do with catering in a conference is that of doing it yourself (by employing your own people to do the catering).
Yet another approach to dealing with matters to do with catering in a conference is that of having the owners of the facility where the conference is being held do the catering. If, for instance, the conference is being held in a hotel, you can have the operators do the catering.
The model you ultimately decide to use depends on things like the financial ability of the attendees, the nature of the conference and the venue of the conference. There are conferences whose attendees expect to be given extended benefits, in terms of things like meals – and there are others where the attendees are the sorts of people who take pride in self reliance especially for simple things like catering.
One of the best ways to go about marketing conference tickets is through the Internet. There are several methods you can use to market such tickets through the Internet.
The first method you can use to market conference tickets through the Internet is the one where you leverage on the power of social networking sites.
The second method you can use to market conference tickets through the Internet is the one where you leverage on the power of pay per click advertising.
The third method you can use to market conference tickets through the Internet is the one where you leverage on the power of email marketing. You can, for instance, send random emails to people you view as prospective attendees, inviting them to buy tickets for the event from you. But you need to be careful about this approach, because it could be mistaken for spamming. If that happens, and you are using the Gmail platform to send the emails, there is a possibility that the Gmail spam filter, which is one of the most important Gmail filters will stop the transmission of the emails. This is because, Gmail, as a responsible email service provider, has joined hands with other service providers in the fight against spam.
Several methods exist, for recruiting technical conference facilitators. It is important to remember that, in most cases, you have to get folks who have other full-time jobs to serve as conference facilitators. If, for instance, it is a conference on emerging programming technologies, you have to get folks who normally work as programmers to work as facilitators. That can be tricky.
The first method for recruiting technical conference facilitators would be through face to face meetings. You can visit the targeted conference facilitators in their offices, and try to talk them into agreeing to be facilitators for your particular conference.
The second method for recruiting technical conference facilitators would be through the phone. You can make phone calls, and make offers to the targeted conference facilitators, for them to take part in the conference you happen to be organizing.
The third method for recruiting technical conference facilitators would be through email. To get started in this aspect, you can set up a Ymail.com webmail address, at the popular Ymail sign up page, and then use that email to send invitation emails to the targeted conference facilitators. Then, you can have a back to forth correspondence with the conference facilitators, till you finally reach an agreement on the whole thing.
Having been engaged to make a presentation in a conference, one challenge you will have to tackle is that of figuring out ways of making your presentation more impactful.
One way of making your conference presentation more impactful would entail undertaking a lot of research, to come up with truly valuable material for the presentation.
Another way of making your conference presentation more impactful would entail coming up with real life corroborations of whatever you say in it. If, for instance, it is a presentation on the ever emotive subject of government support for the poor, through community services and other similar initiatives, you can go to the ground, pick up real life stories of people who are in the system, and incorporate the said stories into your presentation. You will thus get a chance to create a strong impression on the conference attendees, and if nothing else, they will be better placed to remember the content of the presentation.
Yet another way of making your conference presentation more impactful would be by figuring out ways of making it more interactive. If nothing else, this will ensure that the attendees remain attentive throughout the presentation, which will in turn increase the chances of them benefiting from it in one way or another.
Having been enlisted to serve as a resource person in a conference, you will find yourself facing the challenge of preparing the content to present in the said conference. This is where you will get to realize that there are actually some four ways in which you can prepare content for presentation in a conference.
The first way in which you can prepare content for presentation in a conference would be where you come up with a PowerPoint presentation.
The second way in which you can prepare content for presentation in a conference would be where you come up with printed handouts. You then give the handouts to the attendees, who, after reading them, can come up with questions. Then you address the questions during the plenary sessions.
The third way in which you can prepare content for presentation in a conference would be where you come up with personal notes. Those are the ones that you then use to address the conference’s attendees.
The fourth way in which you can prepare continent for presentation in a conference would be where you come up with video or audio recordings. Those are the recordings that you then proceed to play for the benefit of the conference attendees.
As a person charged with the duty of organizing a conference, one of the major tasks you will have to handle is that of publicizing the said conference. As you will come to learn, there are several ways in which you can go about publicizing a conference. And thus, in the final analysis, you will have to consider several factors in figuring out how to go about publicizing the conference.
The first factor that will determine how you go about publicizing a conference is the nature of the targeted audience. If, for instance, you are targeting students as attendees to the conference, the way you go about creating the publicity will be rather different from how you’d go about the same thing if you were targeting working class folks.
The second factor that will determine how you go about publicizing a conference is the nature of the budget you have for creating publicity. If you have a rather small budget, you may find that, for instance, you can’t afford to buy TV and radio ads.
The third factor that will determine how you go about publicizing a conference is the amount of time you have to actually do the publicity work. If the time is limited, you have to publicize the conference using the methods that reach many people fast.
Certain things tend to influence the level of attention conferences attract. That is how we end up with certain conferences attracting a lot of interest, even as others attract very little conference.
Firstly, the level of attention that a conference attracts is likely to be influenced by the reputation of the entity organizing it. For instance, a conference organized by Stanford University is likely to attract more attention than a conference organized by some fourth tier college.
Secondly, the level of attention that a conference attracts is likely to be influenced by the reputation of the people likely to speak in it.
Thirdly, the level of attention that a conference attracts is likely to be influenced by how well it is publicized.
Fourthly, the level of attention that a conference attracts is likely to be influenced by the expected outcomes from it. If, for instance, it is a government conference, and matters to do with unemployment insurance, like that which is accessible at the Njuifile website for folks who go past the Njuifilesign in procedures are to be discussed, then it is likely to attract a lot of attention. Similarly, if it is a conference likely to come up with recommendations with far-reaching effects on government educational policy or government labor policy, it is bound to attract a lot of attention.
As we have mentioned in earlier posts, one way of catering for the costs that come with organizing a conference is by getting into some sort of sponsorship agreement with a company. That way, you end up with the company in question sponsoring your conference. But then, chances are that the company will demand to be rewarded for doing so. In other words, the company will demand some sort of reward, for agreeing to sponsor your conference.
One way in which you can reward a company for agreeing to sponsor your conference would be by giving it the chance to advertise on the sidelines of the conference. Let’s say, for instance, that the company in question is the one that offers LogMeIn123 IT support at www.logmein123.com. You can have it put up banners advertising that services, at the venue of the conference it sponsors.
Another way in which you can reward a company for agreeing to sponsor your conference would be by simply acknowledging it as a sponsor.
Yet another way in which you can reward a company for agreeing to sponsor your conference would be by allowing it (through its agents) to make a presentation (selling itself, or its products) during the conference.
When looking for a company to sponsor a conference, you need to ask yourself certain questions.
Firstly, you need to ask yourself whether the company under consideration really needs the publicity that it would get, as a result of sponsoring the conference. This is because, in most cases, companies sponsor conferences in exchange for publicity.
Secondly, you need to ask yourself whether the company under consideration really has the financial wherewithal to give you the sponsorship you need for the conference. If, for instance, you are looking at a company whose finances are such that, for instance, it can’t even afford to pay for the payroll processing services offered at iPay.ADP.com by the company known as ADP, then chances are that it won’t be in a position to afford sponsoring a conference either: even if it wants to.
Thirdly, you need to ask yourself whether the company under consideration really has the inclination to offer sponsorships. You will come to learn that there are some companies that, as a matter of policy, don’t offer sponsorships. Those may be companies in need of the publicity that sponsoring a conference offers. They may also be companies with the financial wherewithal to offer the sponsorships. But it emerges that, as a matter of policy, they simply don’t offer sponsorships.
We saw, in an earlier post, that one of the keys to the success of a conference is publicity. In other words, if a conference is to be well attended, it needs to be well publicized. Today, we will be delving deeper into that subject: as we venture to explore the strategies for publicizing a conference.
One good strategy for publicizing a conference is that of advertising it. You can advertise it on mass media. You can also advertise it on the sorts of publications that are read by the targeted attendees.
Another good strategy for publicizing a conference is that of creating press releases on it. The idea would be to get the mainstream media to do news articles on the conference, thus creating free publicity for it.
Yet another good strategy for publicizing a conference is that of simply spreading the word about it around (orally). This can work very well. Most people underestimate the power of word of mouth publicity. Yet it can be so powerful. It is, for instance, worth noting that most of the people who know about the Macys employee connection website, or about the Macys insite login procedures have obtained such knowledge through word of the mouth communications.
If you are planning to host an investors’ conference, one of the key challenges you will have to tackle is that of ensuring that the conference is well attended.
One strategy you can use to ensure that the conference is well attended is that of publicizing it well (and in advance, so that targeted attendees can adjust their schedules accordingly).
Another strategy you can use to ensure that the conference is well attended is that of hosting it in a venue that is easy to access.
Yet another strategy you can use to ensure that the conference is well attended is that of seeing to it that you show the targeted attendees how they stand to benefit from attending it. If, for instance, it is a conference where attendees will learn more on how to undertake company registration on the Internet, you should publicize this fact. Knowing that they are likely to benefit in that way is likely to motivate many of the targeted attendees to actually attend. Simply put, you need to remember that investors tend to be busy people, and as such, they will only spare time to attend this sort of a conference if they are persuaded that they are actually likely to benefit in a substantial way.
Governments are known to organize conferences from time to time: those being conferences where they invite both their own people (the civil servants) and external stakeholders, including members of the general public. So, why do governments often run these conferences (given the fact that the conferences often turn out to be considerably expensive)?
Well, the first reason as to why governments often run conferences is something to do with the desire to sell their policies to members of the general public. Let’s say, for instance, that the New Jersey state government has just come up with a policy, where it is seeking to encourage people to pay traffic ticket fines online, through portals like the one described at www.wwwnjmcdirectcom.org. The government may, in that case, be faced with resistance, especially for folks in cases where the NJMCdirect ticket amount is low. So it becomes necessary to sell the policy: with conferences being amongst the platforms used for the purpose.
The second reason as to why governments often run conferences is something to do with the desire to get feedback from the members of the general public, about their various policies. This is especially necessary at the stage where the policies are ‘suggested’ or ‘proposed’ and then views from the public are sought, before the policies are subsequently implemented.
Taking the time to attend professional conferences can be beneficial.
Firstly, if you take the trouble to attend professional conferences, chances are that you will end up acquiring new skills that can make you a better professional in your field. In the course of the conferences you may, for instance, have a chance to learn about the best practices in your field.
Secondly, if you take the trouble to attend professional conferences, chances are that you will end up acquiring certificates, which can help you when you need to look for green pastures in the future. You can also use the seminar attendance to pad up your resume with a few more ‘bullet points.’
Thirdly, if you take the trouble to attend professional conferences, chances are that you will end up meeting new professional colleagues, who can then alert you about new opportunities that you can then take advantage of. For instance, you may chance upon a Sears employee who then alerts you about the possibility of you applying for new positions on their HR site, which is www.88sears.com. Such information can be useful to you, if you have been wondering how you can get a job at a company like SHO or SHC.
If you want to get a bank to finance the construction of a conference center, there are two key things you have to do.
Firstly, if you want to get a bank to finance the construction of a conference center, you have to demonstrate (to the bank’s credit officers), that the conference center you have in mind will actually be able to attract clients and ultimately be profitable. This is referred to as ‘proof of concept’ and it is extremely important.
Secondly, if you want to get a bank to finance the construction of a conference center, you have to show the bank people that they’d have a way of recovering their money, in case things don’t work out as you wanted. You can, for instance, reassure them that they’d be in a position to repossess the building, alongside the land on which it is set up, if you fail to pay. Don’t expect the process of applying for this sort of loan to be as easy as, say, the process of applying for Citicards credit cards at www.citicards.com. The amounts of money involved here are huge: so the financiers will definitely require more convincing, before they can open their purse strings.
As a conference organizer, one of the things you have to deal with is security. And as it turns out, there are actually some three strategies you can use to deal with the issue of security, when organizing a conference.
The first strategy you can use to deal with security when organizing a conference is that of simply partnering with a private security firm, to provide security during the event.
The second strategy you can use to deal with security when organizing a conference is that of liaising with the owners of the venue where you hold the conference, for them to provide you with security.
The third strategy you can use to deal with security when organizing a conference is that of having some of the attendees provide security to the rest of the group.
Whichever strategy you use, chances are that, by the end of the day, you will have security bill to foot. You can opt to pay the bill in cash. You can also opt to pay the bill through a check. You could even use direct deposit if, for instance, you have a WalMart money card account and you have actually gone through the rigors necessary to activate Walmart money card. Now using the fully activated card, you can transfer funds to the folks who provided the security, those being folks who can proceed to withdraw the cash through ATMs.